Why the Right Print Management for Law Firms is a Must-Have

For solicitors and law firms, efficient and secure printing processes is crucial. Print management software and print management services from an expert offer a range of benefits that can enhance productivity, streamline operations, and protect sensitive client information. In this blog, we will explore the advantages of print management for law firms, discuss how we support our solicitor and legal clients, and guide you on how to get started.

Enhancing your print security

Protecting your client data and maintaining confidentiality is of paramount importance. Print management software offers robust security features to safeguard your sensitive information throughout the printing process. User authentication and authorisation protocols ensure that only authorised individuals can access and print your confidential documents. By preventing unauthorised access to printed materials, you maintain the integrity and confidentiality of you clients’ information.

Print from anywhere, to anywhere

Quality print management software empowers our clients and their partners to print from any device or operating system to any printer brand or model. This flexibility ensures that their printing tasks are  carried out seamlessly, whether using desktop computers, laptops, tablets, or mobile phones. By simplifying the printing process, our solicitor and law firm clients save time and focus on their legal work rather than wasting valuable time troubleshooting printing issues.

This also allows the law firms we support across the country the flexibility of their senior partners, paralegals, administration and other employees to work from home or at any location, focusing on a more productive day over the need to be present in the office.

“Our document and print management solution has made our processes much less time consuming and reduced the amount of errors.”

Head of Facilities, Liverpool Law Firm

Cutting your print waste

We know from our vast years of experience that solicitors still rely heavily on paper and ink. Using a print management software helps our legal clients adopt more eco-friendly printing practices by reducing waste of resources such as paper, toner, and ink. By providing print management software solutions such as our Papercut product, we are helping our legal clients implement print policies that encourage users to print responsibly.

You can track and monitor print volumes, identify excessive printing habits, and we can help you advise your team on print efficiency. This reduces waste which means if your law firm has an environmental sustainability policy, we can help you.

Controlling your costs

By integrating print management software, we enable our legal clients to gain better control over their printing expense. It allows the easy monitoring and analysing of print usage, so law firms can identify areas of excessive printing and implement measures to reduce costs as and when they need to. Proper print management for law firms can support with better cost control, allowing solicitors to allocate their budgets more effectively and potentially achieve significant cost savings in the long run.

We take away a lot of the logistical planning and time-consuming work involved in the integration, management, and maintenance from your busy IT department.

Supported by a dedicated account manager, in-house service team and experienced engineers, we are able to save law firms an average 20% on their print.

Taking your print management one step further

Once you have your print management solution in place, you can look to take your document management one step further by integrating scanning services effortlessly. At Woodbank, providing print management for law firms is just one of the ways we support the legal sector; Another way is that we provide our solicitor and law firm clients the ability to streamline their workflows by digitising their documents, reducing reliance on physical copies, and optimising document distribution.

We implement the best digital document management system for their business, to not only enable them to scan and search readable documents, they can also archive and store physical copies off-site in our secure, ISO 27001 accredited facility. This is perfect for law firms who are looking to integrate print and document management, simplify administrative tasks, saving valuable space.

The Choice Provider of Print Management for Law Firms

At Woodbank Office Solutions, we support over 50 law firms in the UK with their print and document management solutions. Find out how we can support you, contact us for a free, no obligation review of your current print management solution.